Keeping in mind the important needs with regards to governance, daily management of parish finances, and internal control, the Diocesan Finance Office has been offering a support service to parishes since January 2013.
In order to ensure efficient management of corporal affairs, parishes will therefore be selected for an audit of the accounting books, internal controls, compliance with fiscal laws, administrative matters, etc.
The service will also be available to parishes which specifically make such a request.
All requests for support should be addressed to Administrative Services to Fabriques Department at servicesfabriques@diocesemontreal.org
Budget
Section 31 from “An Act Respecting Fabriques” states:
At least two months before the beginning of its fiscal year, every fabrique shall forward to the bishop of its diocese, for approval, its proposed budget for the next fiscal year.
The budget of the fabrique shall be communicated to the parishioners after approval by the bishop.
The approval of the budget by the bishop shall not exempt the fabrique from the necessity of obtaining the authorizations required by section 26 or 27.
For more information, please contact the Administrative Services to Fabriques Department (ASFD) at the following email address:
servicesfabriques@diocesemontreal.org
2023-09-14_Letter_Fabriques 2024 Budget
Budget Form 2024
Annual Report
For more information, please contact the Administrative Services to Fabriques Department (ASFD) at the following email address:
servicesfabriques@diocesemontreal.org
2023-09-14_Letter_Fabriques 2023 Annual Report
Annual Report 2023
Often, the maintenance costs for cemetery plots are paid over a long period of time. The cemetery therefore enters into a long term financial commitment with its tenants.
The services of an actuary would help you to evaluate the present value of the commitments undertaken. Actuarial analysis may also provide the appropriate pricing to cover long term maintenance costs.
Cemetery management would be in a better position to administrate loans provided to the parish from the cemetery funds if they had information on the value of commitments undertaken as well as what fees would be appropriate. Actuarial analysis usually allows them to better justify their financial decisions to a third party.
For the purposes of sound governance, the diocese suggests that an actuarial analysis be carried out. However, the decision rests with cemetery management.
If you are considering proceeding with this analysis, the diocese can recommend a firm specialized in this type of mandate which is very specific.
Interested parishes may contact the Administrative Services to Fabriques Department (ASFD) at the following email address:
servicesfabriques@diocesemontreal.org
Useful Documentation:
2023 Authorizations and Processes
One-Time Lease
Template of a Resolution
Mandatory Collections 2024 - New
Form for Churchwarden 2019
The Role of the Churchwarden
Diocesan Contribution
Keeping Records
Gift and Official Donation Receipts
T3010 form
Completing the Registered Charity Information Return
Training :
2023-02-09 Presentation Training session - Churchwardens
Pastoral Role of Church Wardens 2022